Importing from China can cut purchasing costs significantly, but only when it is done properly. Most problems (poor quality, delays, unexpected duties) happen because a step was skipped. Below is the process we follow for our clients.

1. Preparation: EORI and the tariff code

Before your first order you need an EORI number, the number EU customs use to identify you. For a Greek business it is usually "EL" followed by the VAT number (ΑΦΜ), activated through AADE.

We also determine the product's TARIC code. It decides the duty rate, any anti-dumping duties and the licences or certifications required. Done up front, it means you know the full landed cost before paying anything.

2. Finding and vetting a supplier

A good supplier is not necessarily the cheapest one. We check:

that the company legally exists and is a manufacturer, not a middleman (unless that suits you)
certifications and test reports for the European market
samples, before any bulk order
minimum order quantity (MOQ), production time and payment terms

3. Order and terms

The purchase order should state exact specifications, packaging, labelling, delivery time and the Incoterm (e.g. FOB or EXW), i.e. the point where responsibility passes from the supplier to you. A common payment structure is a 30% deposit and 70% before loading. For large amounts a letter of credit (L/C) can be used.

4. Quality control before loading

Inspection happens before the goods leave the factory, while the 70% balance is still your leverage. We inspect a sample based on the AQL standard and you receive a report with photos.

5. Transport: sea, air or rail

Sea: the cheapest option for large volumes. A full container (FCL) or consolidated cargo (LCL) for smaller quantities. Roughly 30–45 days to Piraeus.
Air: for urgent or small, high-value cargo. Roughly 5–10 days.
Rail: a middle option in time and cost for some cargo.

6. Customs clearance in Greece

On arrival the import declaration is filed and duty and VAT are paid. You need the commercial invoice, packing list, bill of lading (B/L or AWB) and, where required, certificates of origin or conformity. Cost details are in our customs clearance guide.